📄 Fenix Studio – Privacy Policy

At Fenix Studio, we are committed to respecting and protecting your privacy. This Privacy Policy explains in detail how we collect, handle, store, and use your personal data when you interact with our website and services. We adhere to the Privacy Act 1988 (Cth) as enforced in Australia and strive to align our practices with global privacy frameworks, such as the General Data Protection Regulation (GDPR), to ensure your data is treated with care and transparency.

1. Information We Collect

We may collect and process various types of information from users and visitors. This includes but is not limited to:

Personal Information: This refers to identifiable data such as your full name, email address, and other contact details that you voluntarily provide by submitting forms, sending messages, or engaging in communication with us via the website or through other direct contact channels.
Audio Content: Any vocal recordings, lyrics, instrumentals, or musical compositions that you submit to us for production purposes may be collected, stored, and used strictly within the scope of our creative and collaborative process.
Usage Data: When you interact with our website, we may automatically gather data including but not limited to your IP address, browser type and version, operating system, referring URLs, pages visited, time and date of access, and other analytical metrics. This helps us improve site performance and functionality.

2. Comments

When you leave a comment on any page of our website:

We collect all the information entered in the comment form, as well as your IP address and browser user agent string. This helps with spam filtering and enhances site security.
A hashed and anonymized version of your email address may be sent to the Gravatar service to check if you are using it. This allows your avatar to appear next to your comment, if applicable. Please refer to the Gravatar Privacy Policy for further details.
Once your comment is approved by moderation, your profile picture—if available—may become publicly visible alongside your comment content.

3. Media Uploads

If you choose to upload images or other media files to the website:

We strongly advise against uploading content containing embedded metadata, particularly EXIF GPS location data, as visitors to the site may be able to extract and view this information.

4. Cookies

Cookies are small data files stored on your device to enhance and personalize your experience on our site. We use them in the following ways:

When you leave a comment, you may opt-in to saving your name, email address, and website details in cookies. These are stored for your convenience and remain on your device for up to one year.
When you access our login page, a temporary cookie is created to check if your browser supports cookie usage. This cookie does not store personal data and is discarded when you close your browser.
Upon logging into your account, additional cookies will be used to retain login status and your display preferences:
- Login-related cookies typically expire after 2 days.
- If you choose the “Remember Me” option, your session will be extended for 2 weeks.
- Cookies related to screen preferences are stored for 1 year.
If you log out of your account, all login-related cookies will be cleared.
If you edit or publish an article or post, a cookie storing the post ID will be saved in your browser. This cookie expires after 24 hours.

5. Embedded Content from Other Websites

Our site may feature embedded content such as videos, audio, images, or articles hosted by third-party websites. Such content behaves exactly as it would if you visited the third-party site directly.

These external sites may collect personal data, use their own cookies, embed third-party tracking tools, and monitor your interaction with the embedded content, including tracking your behavior if you are logged into that third-party website.

6. Data Sharing

We do not sell, rent, or trade your personal information with any third-party entities for commercial purposes.

If you initiate a password reset request, your IP address will be included in the email sent for additional security verification.
Certain third-party service providers we rely on (such as analytics tools or email delivery platforms) may receive limited access to your data but only under strict confidentiality agreements and with appropriate safeguards in place to protect your information.

7. Data Retention

Comments: When you leave a comment, both the comment itself and its metadata are retained indefinitely. This allows us to automatically recognize and approve any follow-up comments you make, instead of holding them in a moderation queue.
User Accounts: If our site provides user registration features and you choose to register, we store the personal information you supply in your user profile. You may view, update, or delete most of your personal data at any time (note that usernames cannot be changed). Site administrators also have the ability to access and edit user profile data as needed.

8. Your Rights

As a user, you have certain rights over your personal data, including but not limited to:

Access: You may request a downloadable copy of the personal data we hold about you.
Erasure: You may request that we delete any personal information we hold about you, unless we are legally required or have a legitimate need to retain it for security, administrative, or compliance purposes.

To exercise these rights, please submit your request using the contact form located on our website’s Contact page.

9. Music Content & AI Notice

Some musical arrangements, backing tracks, and sound elements used in production may be partially or fully generated through digital synthesis or algorithmic composition, which may be flagged as AI-generated by some music distribution platforms.

Recommendations:

When distributing such content, consider labeling tracks as “hybrid” to reflect both human and digital creative contributions.
Use platforms like Bandcamp, SoundCloud, or YouTube, which are generally more flexible with hybrid and experimental content formats.
If you require exclusive, custom-built instrumentals that avoid detection or duplication concerns, we are happy to produce tailored arrangements for you.

10. Promotional Use

Fenix Studio reserves the right to utilize completed tracks or project elements for promotional purposes. This includes:

Sharing full or partial clips on platforms such as YouTube, Facebook, Instagram, TikTok, and our official website, FenixStudio.org.
Editing and remixing tracks into trailers, short clips, or promotional segments for showcasing our work.

Importantly, this does not affect your ownership rights to your original music or the final product.

If you do not wish for your content to be used in any promotional material, you must provide a written request and receive written confirmation of exemption prior to the commencement of production.

11. Data Protection

We employ industry-standard security measures, including encryption, access controls, and secure server configurations, to ensure that your personal data and creative materials are protected from unauthorized access, disclosure, alteration, or destruction.

12. Changes to This Policy

We may revise or update this Privacy Policy from time to time to reflect changes in legal requirements, industry standards, or the nature of our services.

Any such modifications will be published directly on this page.
Your continued use of the website after such updates constitutes your acknowledgment and acceptance of the revised policy.